Meadowview Park Soccer Field
The Town of Middlebury seeks an agreement with a qualified individual, firm or corporation to provide installation of soccer field at
Meadowview Park. Bids will be received by Connie Brunswick, Finance Assistant, Town of Middlebury, 1212 Whittemore Road, Middlebury, CT, 06762 until Wednesday, May 3rd at 10:00
a.m. at which time they will be publicly opened and read aloud in the Conference Room on the second floor of the Town Hall.
Information for Bidders, Bid Proposal Form, Job Specifications and other contract documents may be obtained Monday – Friday from 9:00
am to 3:00 pm at the Parks and Recreation Department, 1172 Whittemore Road, Middlebury, Connecticut 06762. Bid proposals must be submitted on the forms provided and submitted in a sealed envelope
plainly marked Meadowview Park Soccer Field - Bid.
All bidders are required to attend a pre-bid meeting and sign in on the Pre-Bid Meeting Attendance
Form. No bids will be accepted from any contractor that does not attend this meeting or who has not signed this form. Bidders are required to thoroughly review the bid documents, the field
conditions, and the overall intent of the project before submitting a bid. The bid documents are not intended to provide every detail of what materials and labor may be required to complete the
described scope of work. It is the responsibility of the contractor to review on site all existing conditions and existing systems and to understand exactly what is required by the contractor to
complete the scope of work and insure proper operation of systems.
Mandatory Pre-bid Meeting
March 29, 2017 @ 10:30 a.m.
Meadowview Park, 190 Southford Road
Middlebury, CT 06762
To receive consideration, bids must be delivered to Connie Brunswick at the Finance Office no later than the day and hour mentioned
above. The Town of Middlebury reserves the right to accept or reject any or all bids; to waive any informality; or to accept any bid deemed in the best interests of the Town of Middlebury. The
bidder contractor will be required to provide a Certificate of Insurance naming the Town of Middlebury as an additional insured, and a completed W-9 form at the time of the bid. All bids will be
considered valid for a period of sixty (60) days from the date and time of opening.
INFORMATION FOR BIDDERS
BID OPENING DATE
All bids must be in a sealed envelope and received prior to the bid opening.
Bids will be received until 10:00 a.m. on Wednesday, May 3, 2017. Bids will be received by Connie Brunswick, Finance Assistant, Middlebury Town Hall, 1212 Whittemore Road,
Middlebury, CT 06762. Bids will be publicly opened and read aloud at 10:00 a.m. on Wednesday May 3, 2017.
PREPARATION OF PROPOSALS
- Proposals must be made upon the
forms provided herein. All spaces in the Bid Proposal must be filled in correctly.
- The Bidder must present the prices
for which he proposes to complete the work contemplated. In case of a discrepancy where both words and the numerals are requested, the words shall govern. The Bidder shall sign his Proposal, if the
Bid Proposal is made by a firm, partnership, or corporation, the Bid Proposal must be signed by an official of the firm, partnership, or corporation that has authorization to sign contracts, and must
include the business address and business telephone number, partnership, or corporation, failure to do so may disqualify the bid.
- The Town of Middlebury is not
liable for any cost incurred for the preparation of proposals or submission of samples by the firms submitting proposals for the work requested in this bid document or request for
- Corrections and/or modifications
to bid proposals received after the closing time specified will not be accepted.
- Each Bid Proposal must be submitted
in a sealed envelope clearly marked on the outside "BID – Meadowview Park Soccer Field" and addressed to:
Town of Middlebury
1212 Whittemore Road
Middlebury, CT 06762
SUBMISSION OF BID PROPOSALS
- All bid proposals and supporting
literature shall be submitted on or attached to the proposal form contained herein.
- Descriptive literature containing complete
specifications must accompany each bid. If a bidder wishes to furnish additional information, more sheets may be added.
- Bid proposals shall be delivered by traditional method of mail or hand
Ø Bid proposals delivered via fax will not be considered or accepted.
IT IS UNDERSTOOD AND AGREED THAT SHOULD A BID BE ACCEPTED, IT WILL AUTOMATICALLY BECOME THE CONTRACT
of the bid award will be made by issuance of a purchase order. Bidders are to list their bids on the appropriate attached sheets. Bidders may attach a letter of explanation but a clear notification
should be made on the standard bid sheets at the appropriate point of explanation that there is a letter of explanation is attached.
NON-DISCRIMINATION AND AFFIRMATIVE ACTION PROVISIONS
- (1) The
Contractor agrees and warrants that in the performance of the Contract such Contractor will not discriminate or permit discrimination against any person or group of persons on the grounds of race,
color, religious creed, age, marital status, national origin, ancestry, sex, gender identity or expression, sexual orientation, intellectual disability, mental disability or physical disability,
including, but not limited to, blindness, unless it is shown by such Contractor that such disability prevents performance of the work involved, in any manner prohibited by the laws of the United
States or of the state of Connecticut. The Contractor further agrees to take affirmative action to insure that applicants with job-related qualifications are employed and that employees are treated
when employed without regard to of race, color, religious creed, age, marital status, national origin, ancestry, sex, gender identity or expression, intellectual disability, mental disability or
physical disability, including, but not limited to, blindness, unless it is shown by such Contractor that such disability prevents performance of the work involved; (2) the Contractor agrees, in all
solicitations or advertisements for employees placed by or ·on behalf of the Contractor, to state that it is an ."affirmative action-equal opportunity employer" in accordance with regulations adopted
by the commission; (3) the Contractor agrees to provide each labor union or representative of workers with which such Contractor has a collective bargaining agreement or other contract or
understanding and each vendor with which such Contractor has a contract or understanding, a notice to be provided by the commission advising the labor union or workers' representative of the
Contractor's commitments under this section, and to post copies of the notice in conspicuous places available to employees and applicants for employment; (4) the Contractor agrees to comply with each
provision of this section and sections 46a-68e and 46a-68f and with each regulation or relevant order issued by said commission pursuant to sections 46a-56, 46a-68e,46a-68f and 46a-86; (5) the
Contractor agrees to provide the Commission on Human Rights and Opportunities with such information requested by the commission, and permit access to pertinent books, records and accounts, concerning
the employment practices and procedures of the Contractor as relate to the provisions of this section and section 46a-56.
Contractor who is a party to a municipal public works contract or quasi- public agency project, where any such contract is valued at less than $50,000 for each year of the contract, shall provide the
Commission on Human Rights and Opportunities with a written or electronic representation that complies with the nondiscrimination agreement and warranty under subsection (A) (1) above, provided if
there is any change in such representation, the Contractor shall provide the updated representation to the Commission not later than 30 days after such change. Any Contractor who is a party to a
municipal public works contract or a quasi-public agency project, where any such contract is valued at $50,000 or more for any year of the contract, shall provide the Commission with any one of the
following (1) Documentation in the form of a company or corporate police adopted by resolution of the board of directors, shareholder, managers, members or other g9overning body of such Contractor
that complies with the nondiscrimination agreement and warranty under subsection (A) (1) of this section; (2) Documentation in the form of a company or corporate policy adopted by a prior resolution
of the board of directors, shareholders, managers, members or other governing body of such contractor if (a) the prior resolution is certified by a duly authorized corporate officer of such
contractor to be in effect on the date the documentation is submitted, and the executive director of the Commission on Human Rights and Opportunities or designee certifies that the prior resolution
complies with the nondiscrimination agreement and warranty under subdivision (A)(1) of this section; or
- Documentation in the form of an affidavit signed under penalty of false statement by a chief executive officer, president, chairperson or other corporate officer duly authorized
to adopt company or corporate policy that certifies that the company or corporate policy of the contractor complies with the nondiscrimination agreement and warranty under subdivision (A)(1) of this
section and is in effect on the date the affidavit is signed.
- If the Contract is a municipal public works contract or a quasi-public agency project, the Contractor agrees and warrants that s/he will make good faith efforts to employ minority
business enterprises as subcontractors and suppliers of materials on such public works project. The Contractor shall include the provisions of subdivision (A)(1) of this section in every subcontract
or purchase order entered into to fulfill any obligation of a municipal public works contract or contract for a quasi-public agency project, and such provisions shall be binding on a subcontractor,
vendor or manufacturer, unless exempted by regulations or orders of the Commission on Human Rights and Opportunities. The Contractor shall take such action with respect to any such subcontract or
purchase order as the Commission may direct as a means of enforcing such provisions, including sanctions for noncompliance in accordance with section 46a-56; provided, if such Contractor becomes
involved in, or is threatened with, litigation with a subcontractor or vendor as a result of such direction by the Commission regarding a state contract, the contractor may request the state of
Connecticut to enter into any such litigation or negotiation prior thereto to protect the interests of the state and the state may so enter.
- "Minority business enterprise" means any small contractor or supplier of materials fifty-one per cent or more of the capital stock, if any, or assets of which is owned by a person
or persons (1) Who are active in the daily affairs of the enterprise, (2) who have the power to direct the management and policies of the enterprise and (3) who are members of a minority, as such
term is defined in subsection (a) of section 32-9n; and "good faith" means that degree of diligence which a reasonable person would exercise in the performance of legal duties and obligations. "Good
faith efforts" shall include, but not be limited to, those reasonable initial efforts necessary to comply with statutory or regulatory requirements and additional or substituted efforts when it is
determined that such initial efforts will not be sufficient to comply with such requirements. Determination of the Contractor’s good faith efforts shall include, but shall not be eliminated to, the
following factors The contractor’s employment and subcontracting policies, patterns and practices; affirmative advertising recruitment and training; technical assistance activities and such other
reasonable activities or efforts as the Commission on Human Rights and Opportunities may prescribe that are designed to ensure the participation of minority business enterprises in municipal public
works contracts or quasi-public agency projects. “Municipal public works project” means that portion of an agreement entered into on or after October 1, 2015, between any individual, form or
corporation and a municipality for the construction, rehabilitation, conversion, extension, demolition or repair of a public building, highway or other changes or improvements in real property, which
is financed in whole or in part by the state, including, but not limited to, matching expenditures, grants, loans, insurance or guarantees but
excluding any project of an alliance district, as defined in section 10-262u, finance by the state funding in an amount equal to fifty thousand dollars or less. “Quasi-public agency project” means
the construction, rehabilitation, conversion, extension, demolition or repair of a building or other changes or improvements in real property pursuant to a contract entered into on or after October
1, 2015, which is financed in whole or in part by a quasi-public agency using state funds, including, but not limited to, matching expenditures, grants, loans, insurance or
- The contractor who is selected to
perform this State project must comply with C.G.S G §§ 4a-60, 4a-60a, 4a-60g, and 46a-68b through 46a-68f, inclusive, as amended by June 2015 Special Session Public
- State law requires a minimum of
twenty-five (25%) percent of the state-funded portion of the contract for award to subcontractors holding current certification from the Connecticut Department of Administrative Services ("DAS")
under the provisions of CONN. GEN. STAT. § 4a-60g. (25% of the work with
DAS certified Small and Minority owned businesses and 25% of that work with DAS certified Minority, Women and/or Disabled owned
businesses.) The contractor must demonstrate good faith effort to meet the 25% set-aside goals.
- For municipal
public works contracts and quasi-public agency projects, the contractor must file a written or electronic non-discrimination certification with the Commission on Human Rights and Opportunities. Forms
can be found at http//www.ct.gov/opm/cwp/view.asp?a=2982&q=390928&opmNav_GID=1806