Scrap Metal and Battery
It is the intent of the Town of Middlebury Public Works Department to request
pricing on Scrap Metal and Battery removal from the Middlebury Transfer Station located at 1 Service Road, Middlebury, CT 06762. Bids will be received by Connie Brunswick, Finance Assistant,
Middlebury Town Hall, 1212 Whittemore Road, Middlebury, Connecticut, until June 1, 2017 at 9:00am at which time they will be publicly opened and read aloud in the Conference Room on
the third floor of the Town Hall.
All information for Vendors, Bid Proposal Form, Specifications and other
contract documents may be obtained or examined Monday – Friday from 9:00am to 3:00pm at the Finance Department, 1212 Whittemore Road,
Middlebury, Connecticut 06762. Proposals must be submitted on the forms provided and submitted in a sealed envelope plainly marked "Scrap Metal and Battery Recycling".
To receive consideration, bids must be delivered to Connie Brunswick, Finance Assistant no later than
the day and hour mentioned above. The Town of Middlebury reserves the right to accept or reject any or all bids; to waive any informality; or to accept any bid deemed in the best interests of the
Town of Middlebury. The successful contractor will be required to provide at the time of the bid a Certificate of Insurance naming the Town of Middlebury as an additional insured, and a completed W-9
form. All bids will be considered valid for a period of sixty (60) days from the date and time of opening.
INFORMATION FOR VENDORS
BID OPENING DATE:
- All bids must be in a sealed envelope and received prior to the bid opening.
Bids shall be opened and read aloud on June 1, 2017 at 9:00am at the Conference Room on the third floor of Town Hall, 1212 Whittemore Road, Middlebury, CT. 06762.
A. Commercial General Liability:
Each Occurrence: $1,000,000
Personal/Advertising Injury per Occurrence: $1,000,000
General Aggregate: $2,000,000
Product/Completed Operations Aggregate $2,000,000
Fire Damage Legal Liability $ 100,000
Umbrella Coverage with a limit of no less than $2,000,000
B. Automobile Liability:
Each Accident: $1,000,000
Hired/Non-Owned Auto Liability $1,000,000
C. Owners, Contractors Protective Liability, $1,000,000
per occurrence. The contractor will provide the Town with an original document of the full policy.
D. Worker's Compensation and Employer’s Liability as
required by the State of Connecticut.
E. “Claims Made” coverage is unacceptable, with the
exception of Professional Liability.
F. The "Town of Middlebury" shall be named as
additional insured on the contractor’s general liability and automobile liability Certificate of Insurance. Said certificate shall clearly indicate service provided or some easily identifiable
reference to the relationship to the Town of Middlebury and indicate a thirty (30) day endeavor to notify requirement in the event of cancellation or non-renewal of coverage.
G. All insurance is to be provided by a company
authorized to issue such insurance.
PREPARATION OF BID PROPOSALS:
- Each Bid Proposal must be submitted in a sealed envelope clearly marked on
the outside "Scrap Metal and Battery Recycling" and addressed to:
Connie Brunswick, Finance Assistant
Town of Middlebury
1212 Whittemore Road
Middlebury, CT 06762
BID PROPOSAL WITHDRAWAL:
Vendors may withdraw their proposals at any time prior to the bid opening
date. Withdrawals of bids shall be in writing and formally received, dated and time stamped and be recorded by Connie Brunswick, Finance Assistant prior to the date and time of the bid
- No Vendor shall withdraw, cancel or modify their proposal for a period of
sixty (60) days after the bid opening.
AWARD AND OR REJECTION OF BIDS:
- The Town will evaluate each proposal to determine if the Vendor has
demonstrated experience for performing the required service, if they are properly licensed and permitted, if they have the proper equipment in both sufficiency and rating to perform the work, and if
references support the quality, courteous, efficient and professional service expected as part of the contract.
- Contract will be awarded to the responsible Vendor submitting a valid and
complete response to this bid request and complying with the conditions of these specifications that will net the Town of Middlebury the highest possible value for these commodities. Vendor to
whom the award is made will be notified at the earliest possible date.
- The Town of Middlebury reserves the right to reject any and all Bids and to
waive any informality in Bids received whenever such rejection or waiver is in its interest. Additionally, the right is reserved to reject any Bid where an investigation of the available
evidence or information does not satisfy the Town that the Vendor is qualified to properly carry out the terms of the Contract.
CONTRACT TIME LIMIT:
- The contract will run for one (1) full year from July 1st to June 30th. The
Town reserves the right to extend the contract annually for up to four additional years, upon mutual written agreement. The Town further reserves the right to cancel the contract after giving a
30 day written notice to do so.
- The selected Vendor shall submit payments to the following address:
Town of Middlebury
Accounts Payable Dept.
1212 Whittemore Road
Middlebury, CT 06762
NONDISCRIMINATION IN EMPLOYMENT:
- The Town of Middlebury is an Equal Opportunity Employer and the selected
Vendor shall also agree and warrant that, in the performance of this contract, he will not discriminate or permit discrimination against any person or group of persons on the grounds of race, color,
sex, religion, or national origin in any manner prohibited by State, Federal, County, or Municipal law.
USE OF SUBCONTRACTORS:
- Each Vendor contemplating the use of any subcontractor shall submit a list
of subcontractors as listed on the appropriate form.
- The selected Vendor shall file with the Town of Middlebury, within five (5)
days after the date of bid opening, a complete list of the names and addresses of competent, responsible and qualified subcontractors who they plan to actually perform major portions of the work.
This in no way restricts or limits the requirement that all subcontractors must be approved by the Town of Middlebury.
- Subcontractors listed on the appropriate form or those previously approved
may not be changed without the approval of the Director of Public Works.
These specifications include a complete set of Bid and Contract Forms which
are for the convenience of Vendors. This package, in its entirety, will make up the Contract Agreement and all the required Bid Forms are to be filled out, signed, dated and stamped (if
required) at the time of Bidding.
- Collusive Agreement: Each Vendor submitting a Bid to the Town of Middlebury
for the work contemplated by the Documents on which bidding is based, shall execute and attach thereto, the Non-Collusion Affidavit(s) on the form(s) herein provided, to the effect that he has not
colluded with any other person, firm or corporation in regard to any Bid submitted.
- Statement of Vendor’s Qualifications: Each Vendor shall submit with his bid,
on the form furnished for that purpose (a copy of which is included in these Contract Documents), a statement of the Vendor's qualifications, his experience record in the type of work embraced in the
Contract and his organization and equipment available for the work contemplated, and other pertinent information so contained on said form, and the Town of Middlebury shall have the right to take
such steps as it deems necessary to determine the ability of the Vendor to perform his obligations under the Contract and the Vendor shall furnish the Town all such information and data for this
purpose as it may request.
- Representations of Contractors: By signing and submitting the attached
bidding sheet(s) the Contractor represents and warrants that:
- The Vendor’s business is financially solvent and that he/she is experienced
in and competent to perform the type of work, or to furnish plant and equipment materials and supplies.
- That the Vendor is familiar with all Federal, State and Municipal laws,
ordinances and regulations, which in any way may affect the work of those employed therein.
- That the Vendor has carefully examined the site of the work, and that from
their own investigation they have satisfied themselves about the nature and location of the work, character, quality and quantity of the materials likely to be encountered, as well as the character
of equipment and other facilities needed for the performance of the work, the general local conditions and all other conditions which may in any way affect the work.
- The Selected Vendor shall unconditionally guarantee for a period of one (1)
year from the date of acceptance, all equipment and services. If within the guarantee period there are any defects or signs of deterioration on the containers the Vendor shall repair, adjust or
replace the container(s) to the complete satisfaction of the Town of Middlebury. These repairs, adjustments, or replacements are at the sole expense of the Vendor and shall be made to the
satisfaction of the Director of Public Works and performed at times acceptable to the Town.
SCOPE OF WORK
- Vendors shall respond with their per ton, FIXED FEE
to be subtracted from the going market price for Scrap Metal based upon the American Metal Market (AMM) (export yard buying prices) for No. 2 Bundles – Philly Market. The fixed fee price
submitted shall reflect any and all costs and/or fees for the Vendor to supply the containers, haul the containers, weigh loads and any other administrative costs/fees needed to fulfill these
contract requirements. The Vendor must obtain a tare weight (empty) of the truck and container inbound at the Middlebury Transfer Station Scale when dropping off an empty container and obtain
the gross weight (full) including the truck, container and load outbound from the Middlebury Transfer Station Scale for the Town’s records and comparison.
- The successful Vendor who is awarded the contract
will then PAY the Town of Middlebury the difference between the AMM price on the day of pick-up minus the per ton fixed fee submitted, multiplied by the actual U.S. TONS of scrap metal picked up from
the Recycling Center. Payment shall be made monthly via a check made payable to “Town of Middlebury” and will be accompanied by a statement showing, at a minimum, the actual pickup date and
time, the truck weight (empty), the truck weight (full), the gross scrap metal US tons (rounded to 2 decimal places), the AMM price on the day of pickup, the vendors fee, and the net payment to the
Town of Middlebury. The statement must be accompanied by the AMM price sheet and the weight ticket from the certified scale.
- The successful Vendor who is awarded the contract
must supply the Town of Middlebury with the AMM price sheet for each day that a collection is made. The Vendor also agrees to supply the Town of Middlebury with two (2) 50 yard containers in
good condition for the duration of this contract. These containers must be maintained in good condition throughout the contract period and will be switched upon demand with no additional charge
for trucking and/or dumpsters.
- Vendors shall respond with their per pound price to
be paid to the Town for batteries (lead acid type). Please provide a price for both:
- Batteries picked up by the Vendor at the Middlebury
- Batteries that are delivered to the Vendor’s
PICK UP SCHEDULE:
Note: Pickups will only be allowed during normal Transfer Station
operating hours and must be weighed on the Town’s scale and weights recorded by Town personnel.
- The Town of Middlebury's Transfer Station is open to the public on Tuesday
through Friday from 7:00 a.m. to 2:45 p.m. and on Saturdays from 7:30 a.m. to 3:15 p.m.
- Generally, the Town will make every effort to call the hauler at least
twenty-four (24) hours in advance of the need for pickup service and likewise the contractor shall make the pickup within twenty-four (24) hours from the Town’s call.
- Questions should be directed to: Mr. Daniel Norton, Public Works
Director via e-mail firstname.lastname@example.org or regular mail: 1 Service Road, Middlebury, CT 06762. Questions MUST be received no later than TEN (10) calendar days before the bid opening. In
order to be fair to all Vendors, questions must be received in written form.
- Bids shall include a completed W-9 form, Liability insurance according to
Town requirements including a Certificate of Liability naming the Town of Middlebury as an additional insured. Failure to do so will result in forfeit of bid.
- Vendors must submit the most recent “AMM Scrap Iron and Steel Prices” with
their bid package.
Scrap Metal and Battery
Recycling FY 2017-2018
ITEM #1 – Scrap Metal – Picked up at Transfer Station
Per US Ton FIXED FEE to be subtracted from the going market price for Scrap Metal based upon the American Metal Market
(AMM) (export yard buying prices) for No. 2 Bundles
Philly Market $
ITEM #2a – Batteries – Picked up at Transfer
Per Pound Price $
ITEM #2b – Batteries – Delivered to Vendor’s Location
Per Pound Price $
THIS BID INCLUDES ADDENDUM
THE UNDERSIGNED VENDOR UNDERSTANDS THAT, IN ADDITION TO THE BID SPECIFICATIONS,
ALL BIDS ARE SUBJECT TO THE TERMS, PROVISIONS AND CONDITIONS OF THE TOWN OF MIDDLEBURY “POLICY ON PURCHASING AND BIDDING PROCEDURES”.
Proposal Submitted by:
(Authorized Corporate Officer)
Please print clearly
Notice Accepted by:
Notice Accepted by:
Address – (Street, City, State & Zip)
* The undersigned hereby designates as his/her office to which notice of acceptance and other notices may be
mailed, telephoned of delivered.
This document, in order to be considered valid, must be signed by a principal, officer or owner of the bidding
firm. Such signature will attest to the fact that all terms, conditions and specifications have been read, understood and accepted by the Vendor.
______________________________________, being first duly
sworn, deposes and says:
- That he/she is ____________________________________________________,
(Owner, Partner, Officer)
and representing _____________________________________________________.
(Name of Firm)
- Such Proposal is genuine and not a collusive or sham proposal, and;
- Neither said Offeror nor any of its officers, partners, agents, representatives or parties-in-interest has not in
any way colluded, conspired, connived or agreed, directly or indirectly, with any Offeror, firm or person, to submit a collusive or sham Proposal or to refrain from offering in connection with said
contract and has not in any manner, directly or indirectly, sought by agreement of collusion, or communications or conference, with any other Offeror, firm or person to fix the Proposal price or
process of the attached Proposal or any other Proposal, or to fix any overhead, profit or cost element of said Proposal price, or of that of any other Offeror or to secure through any collusion,
conspiracy, connivance or unlawful agreement any advantage against the Owner ________________________________________ or any person interested in the proposed contract; and that all
statements contained in such proposal are true.
________________________________________ AFFIX CORPORATE SEAL
(Individual, Partner, LLC or Corporate
Subscribed and sworn to before me this
_____ day of ________________, 2008.
My commission expires:
STATEMENT OF VENDOR’S QUALIFICATIONS
(To be included with Bid)
All questions must be answered and the data given must be clear and comprehensive. This statement consists of two (2)
pages and must be filled out completely and notarized. If necessary, questions may be answered on separate attached sheets. The Contractor may submit any additional information he
1. Name of Company.
2. Permanent main office address, including phone and facsimile
3. When (year) established/organized?
4. If a corporation, where incorporated.
5. How many years have you been engaged
in the hauling/disposal business under your present company or trade name?
6. Contracts on hand of similar nature: (show amount of each contract and
anticipated dates of completion.)
7. General character of work performed by your
8. Have you ever failed to complete the
work awarded to you?
If so, where and
9. Have you ever defaulted on a contract?
If so, where and why?
10. Please list references for recently completed and
ongoing contracts of similar nature and scope (at least one must be a current ongoing contract).
11. List equipment available for this Contract,
including make, model, size, year and capacity.
12. List your experience in work similar to this project.
13. List the background and experience of the
principal members of your organization including all personnel licensed by the State of Connecticut.
The undersigned hereby authorizes and represents any person, firm or corporation to furnish any information requested by the
Owner in verification of the recitals comprising this Statement of Vendor's Qualifications.
Dated this __________ day of ______________ 20__
(Name of Vendor)
__________________________________________________being duly sworn deposes and says that he is
___________________________________ of ________________________________________________________________
__________________________ and that the answers to the foregoing questions and
all statements therein contained are true and correct.
Subscribed and sworn to before me _________________________________
this ________ day of _____________ 20__
My commission expires ______________________ 20__
P.O. Box 1310
Waterbury, CT 06721
Attention: Dan or Ken
84 Progress Lane
Waterbury, CT 06705
Newtown Recycling Service LLC
P.O. Box 126
Hawleyville, CT 06440
440 Main St. #5
Ridgefield, CT 06877
H. Goodmaster and Son
370 State Street
North Haven, CT 06473
Novella’s Scrap Yard
5 Thorpe Street
Danbury, CT 06810
Eastern Economics Recycling
73 Denver Place
Waterbury, CT 06708
Attn: Dan Cusano
Chase Waste Material Corp.
250 Middletown Avenue
New Haven, CT 06513
Attn: Richard Diego
Mattatuck Industrial Scrap Metal
28 Town Line Road
Wolcott, CT 06716