TOWN OF MIDDLEBURY Middlebury Town Hall * 1212 Whittemore Road * Middlebury, CT 06762
TOWN OF MIDDLEBURYMiddlebury Town Hall * 1212 Whittemore Road * Middlebury, CT  06762 

 

 

 

TOWN OF MIDDLEBURY

NOTICE OF BID

Drainage Installation Crew/Equipment

 

The Town of Middlebury invites bids for Hourly pricing for the labor and equipment needed to make up a crew for the installation of pipe and structures at various undetermined locations within the borders of the Town of Middlebury. Bids will be received by Connie Brunswick, Finance Assistant, Middlebury Town Hall, 1212 Whittemore Road, Middlebury, Connecticut, until June 1, 2017 at 9:00am at which time they will be publicly opened and read aloud in the Conference Room on the third floor of the Town Hall.

 

All information for Bidders, Bid Proposal Form, Specifications and other contract documents may be obtained or examined Monday – Friday from 9:00am to 3:00pm at the Town Hall, Finance Department, 1212 Whittemore Road, Middlebury, Connecticut 06762. Proposals must be submitted on the forms provided and submitted in a sealed envelope plainly marked "Drainage Installation Crew/Equipment".

 

To receive consideration, bids must be delivered to the Finance Dept. no later than the day and hour mentioned above. The Town of Middlebury reserves the right to accept or reject any or all bids; to waive any informality; or to accept any bid deemed in the best interests of the Town of Middlebury. The successful contractor will be required to provide a Certificate of Insurance naming the Town of Middlebury as an additional insured, and a completed W-9 form.   All bids will be considered valid for a period of ninety (90) days from the date and time of opening.

 

PREPARATION OF PROPOSALS:

  • Proposals must be made upon the forms provided herein. All spaces in the Bid Proposal must be filled in correctly to be considered.
  • The Bidder must present the rates for which he proposes to complete each item of the work contemplated. The Bidder shall sign his Proposal, if the Bid Proposal is made by a firm, partnership, or corporation, the Bid Proposal must be signed by an official of the firm, partnership, or corporation that has authorization to sign contracts, and must include the business address and business telephone number, partnership, or corporation, failure to do so may disqualify the bid.
  • The Town of Middlebury is not liable for any cost incurred for the preparation of proposals or submission of samples by the firms submitting proposals for the work requested in this bid document or request for proposals.
  • Corrections and/or modifications to bid proposals received after the closing time specified will not be accepted.

 

SUBMISSION OF BID PROPOSALS:

  • Each Bid Proposal must be submitted in a sealed envelope clearly marked on the outside "Drainage Installation Crew/Equipment" and addressed to:

Connie Brunswick, Finance Assistant

Town of Middlebury

1212 Whittemore Road

Middlebury, CT 06762
 

  • All bid proposals and corresponding literature shall be submitted on or attached to the proposal form contained herein.
  • Descriptive literature containing complete specifications must accompany each bid. If a bidder wishes to furnish additional information, more sheets may be added and attached to his/her proposal.
  • Bid proposals shall be delivered by traditional method of mail or hand delivery only. Bid proposals delivered via fax will not be considered or accepted!

 

BID OPENING DATE:

  • All bids must be in a sealed envelope and received prior to the bid opening. Bids will be opened on June 1, 2017 at 9:00am in public in the Conference Room on the third floor of Town Hall, 1212 Whittemore Road, Middlebury, CT. 06762.

 

BID WITHDRAWAL:

  • Bidders may withdraw their proposals at any time prior to the bid opening date. Withdrawals of bids shall be in writing and formally received, dated and time stamped and be recorded by Lawrence Hutvagner, CFO prior to the date and time of the bid opening.
  • No Bidder shall withdraw, cancel or modify their proposal for a period of ninety (90) days after the bid opening.

 

BIDDER QUALIFICATIONS:

  • In determining the qualifications of a bidder, the Town of Middlebury may consider his record in the performance of any contracts for similar work into which he may have previously entered.
  • The Town expressly reserves the right to reject the bid of any bidder if it is disclosed that such bidder, in the opinion of the Town, has not properly performed such contracts or has habitually, and without just cause, neglected the payment of bills or has otherwise disregarded his obligations to subcontractors, suppliers, state or local codes, men or employees of subcontractors.
  • The Town may make such investigation as they deem necessary to determine the ability of the bidder to perform the work and the bidder shall furnish all such information and data for this purpose as the Town may request. The Town reserves the right to reject any bid if the evidence submitted by or the investigation of such bidder fails to satisfy the Town that such bidder is properly qualified, or that such bidder misrepresented material facts in the bid documents.

 

ADDITIONAL INFORMATION TO BIDDERS:

Bidders shall:

  • Have at least five years of experience in this type of work in the State of Connecticut.
  • Provide a list of references for site work performed over the last five years in the State of Connecticut.

 

DISQUALIFICATION OF BIDDERS:

  • More than one proposal from an individual, firm, partnership, corporation, or an association under the same or different names will not be considered. Reasonable grounds for believing that any Bidder is interested in more than one proposal for the same work will cause the rejection of all proposals in which such Bidder is interested.
  • Any or all proposals in which such Bidder is interested will be rejected if there is reason for believing that collusion exists among the Bidders and all participants in such collusion will not be considered in future proposals for the same work.
  • Proposals in which the prices are obviously unbalanced may be rejected. No Contract will be awarded except to competent Bidders capable of performing the class of work contemplated.

 

AWARD:

  • The Town of Middlebury reserves the right to award this contract or not, accept or reject any or all bids to best serve its interests, or to hold the bids for sixty (60) days before decision is made. The Town reserves the right to reject any and all bids (or any part thereof), to waive defects in proposals, or to accept any proposal deemed to be in its best interest.
  • The Town reserves the right to extend the contract annually for up to four additional years, upon mutual written agreement.

 

ESTIMATE:

  • For bidding purposes, these hourly prices may be applied on a road job or for site work.
  • The Town of Middlebury will assume the responsibility for all traffic control including uniformed officers if deemed necessary.
  • The use of subcontractors is prohibited in this bid.

 

PAYMENT:

  • The Town, after inspection and acceptance of workmanship, and in consideration of the faithful performance by the Bidder of all covenants, promises, and agreements contained herein, agrees to pay the Bidder for the full completion by him of the work embraced in this Contract, within (30) Thirty Days of the receipt of the invoice.
  • Bid prices will be considered as NET, if no discount is shown.
  • The successful bidder shall submit invoices to the following address:
     

Town of Middlebury

Accounts Payable Dept.

1212 Whittemore Road

Middlebury, CT 06762

 

IT IS UNDERSTOOD AND AGREED THAT SHOULD A BID BE ACCEPTED, IT WILL AUTOMATICALLY BECOME THE CONTRACT.

  • Notification of the bid award will be made by issuance of a purchase order.
  • Bidders are to list their bids on the appropriate attached sheets.

 

SALES TAX:

  • The Town of Middlebury will furnish the successful Bidder with the sales tax exemption authorization number.

 

CARE AND PROTECTION OF PROPERTY:

  • The Successful Bidder shall take particular care to avoid damages to all private and public property and to private or public improvements within the Town's right of way.
  • The Successful Bidder shall make good any damages to public or private property to the satisfaction of the Town. There shall be no additional compensation from the Town for the repair or restoration of damaged property or vehicles owned by or caused by the successful bidders work.

 

INSURANCE REQUIREMENTS:

A.   Commercial General Liability:

Each Occurrence: $1,000,000

Personal/Advertising Injury per Occurrence: $1,000,000

General Aggregate: $2,000,000

Product/Completed Operations Aggregate $2,000,000

Fire Damage Legal Liability $ 100,000

Umbrella Coverage with a limit of no less than $2,000,000

B.   Automobile Liability:

Each Accident: $1,000,000

Hired/Non-Owned Auto Liability $1,000,000

C. Owners, Contractors Protective Liability, $1,000,000 per occurrence. The contractor will provide the Town with an original document of the full policy.

D. Worker's Compensation and Employer’s Liability as required by the State of Connecticut.

E. “Claims Made” coverage is unacceptable, with the exception of Professional Liability.

F.  The "Town of Middlebury" shall be named as additional insured on the contractor’s general liability and automobile liability and Umbrella Coverage on Certificate of Insurance. Said certificate shall clearly indicate service provided or some easily identifiable reference to the relationship to the Town of Middlebury and indicate a thirty (30) day endeavor to notify requirement in the event of cancellation or non-renewal of coverage.

G.  All insurance is to be provided by a company authorized to issue such insurance.

 

GUARANTEE:

  • The Successful Bidder shall unconditionally guarantee their work for a period of one (1) year from the date of completion; including to but not limited to workmanship and installation. If within the guarantee period there are any defects or signs of deterioration the bidder shall repair, adjust or replace the item(s) to the complete satisfaction of the Town of Middlebury. These repairs, adjustments, or replacements are at the sole expense of the Successful Bidder and shall be made to the satisfaction of the Director of Public Works and performed at times acceptable to the Town.

 

NONDISCRIMINATION IN EMPLOYMENT:

  • The Town of Middlebury is an Equal Opportunity Employer and the successful bidder shall agree and warrant that, in the performance of this contract, he will not discriminate or permit discrimination against any person or group of persons on the grounds of race, color, sex, religion, or national origin in any manner prohibited by State, Federal, County, or Municipal law.

 

WORKMANSHIP

  • All workmanship shall be of the highest quality.  Any workmanship determined to be below the highest standards of the particular craft involved will not be accepted, and will be corrected and/or replaced as required by the Director of Public Works.

 

INSPECTION FOR PAYMENT

  • Payment shall be only for hours worked according to the price bid per hour.
  • Inspection and acceptance of the contractor’s work by the Director of Public Works shall be required before payment is made.    
  • Weight tickets from the Town of Middlebury transfer station scale will be required to document the number of pounds of materials taken from stock piles at the DPW yard.  

 

QUESTIONS

 

 

SCOPE OF WORK

Description – Type 1:

  • Standard rate for the saw cutting, excavation, installation and construction of drainage structures, laying of pipe, backfilling, compacting, finish grading and complete restoration of areas where drainage improvements have been made outside the paved area of a road and preparation of subgrade for trench patching in the paved area of a road. (paving by others)
  • Work hours shall be Monday through Friday 7am to 3pm (excluding Holidays)
  • Hourly payment shall be only for time worked on the job.
  • Moving charges or port to port charges will not be accepted.
  • Weather conditions or impending weather conditions shall be a determining factor postponing work or ending work early on any given day. Compensation will not be made to the contractor for postponements or early shut downs related to weather.
  • Drainage pipe and structures to be installed under this section is not limited to, but will not normally exceed 3 tons.
  • Materials supplied by the Town of Middlebury.
  • Equipment supplied by the Contractor and are required for this section:
    • One 15 Ton (minimum), 1 C.Y. excavator track/rubber track with an operator.
      • Additional amount for Optional Hydraulic Hammer per hour, as needed.
    • One 16 C.Y. - 18 C.Y. capacity tri-axle dump truck or one (1) 30 ton articulated off road truck in lieu of tri-axle truck (whichever one is required for the job) with a driver.
    • Two additional workers, one which shall be a mason.
    • Gasoline powered pavement saw.
    • All hand tools, slings, pins, cables and chains.
    • Portable 2C.F. capacity concrete/cement mixer as needed.
    • Portable air compressor, 180-250CFM @ 100lbs including two hammers, sufficient amount of hose to run 2 hammers at the same time, 3” chisels, rock points and a rock drill with steel and cutting tip as needed.
    • Gasoline powered, power reversible plate compactor as needed.
    • Gasoline powered 14” cut-off saw as needed.
    • Gasoline powered pump (appox. 290 gallon per min, 3” discharge) as needed.
    • Trench boxes, manhole box, catch basin excavation box as needed.
  • Larger water handling methods and corresponding hourly charges will be addressed on an as needed basis.
  • The successful bidder shall work in accordance with all OSHA regulations.
  • Signage will be provided by the Contractor.
  • Traffic control will be provided by the Town.

SCOPE OF WORK

Description – Type 2:

  • Standard Rate For the saw cutting, excavation, installation and construction of large reinforced concrete structures, laying of larger diameter pipe, backfilling, compacting, finish grading and complete restoration of areas where drainage improvements have been made outside the paved area of a road and preparation of subgrade for trench patching in the paved area of a road. (paving by others)
  • Work hours shall be Monday through Friday 7am to 3pm (excluding Holidays)
  • Hourly payment shall be only for time worked on the job.
  • Moving charges or port to port charges will not be accepted.
  • Weather conditions or impending weather conditions shall be a determining factor postponing work or ending work early on any given day. Compensation will not be made to the contractor for postponements or early shut downs related to weather.
  • Construction materials supplied by the Town of Middlebury.
  • Equipment supplied by the Contractor and are required for this section:
    • One 40 ton excavator (minimum) with 2 - 3 C.Y. bucket and operator
    • Additional amount for Optional Hydraulic Hammer per hour, if needed
    • One 16 C.Y. - 18 C.Y. capacity tri-axle dump truck or one (1) 30 ton articulated off road truck in lieu of tri-axle truck (whichever one is required for the job) with a driver.
    • Two additional workers, one which shall be a mason
    • Gasoline powered pavement saw.
    • All necessary hand tools, slings, pins, cables and chains
    • Portable 2C.F. capacity concrete/cement mixer as needed.
    • Portable air compressor, 180-250CFM @ 100lbs including two hammers, sufficient amount of hose to run 2 hammers at the same time, 3” chisels, rock points and a rock drill with steel and cutting tip as needed.
    • Gasoline powered, power reversible plate compactor as needed.
    • Gasoline powered 14” cut-off saw as needed.
    • Gasoline powered pump (appox. 290 gallon per min, 3” discharge) as needed.
    • Trench boxes, manhole box, catch basin excavation box as needed.
  • Larger water handling methods and corresponding hourly charges will be addressed on an as needed basis.
  • The successful bidder shall work in accordance with all OSHA regulations.
  • Signage will be provided by the Contractor.
  • Traffic control will be provided by the Town

 

Town of Middlebury

 

BID PROPOSAL SHEET

 

Description

Hourly Rate

Type 1 Crew and Equipment as specified on page 6

 

Type 2 Crew and Equipment as specified on page 7

 

For a finish Bulldozer with operator

 

For appropriately sized Hydraulic Hammer for Type 1 Excavator

 

For appropriately sized Hydraulic Hammer for Type 2 Excavator

 

For each additional Tri-Axle Truck with driver

 

For a the addition of a 3 cubic yard Payloader with operator

 

For a Tractor equipped with a Harley Rake (or equal), with  operator

 

For a Skid Steer equipped with a Rockhound (or equal), with operator

 

 

Bidder’s Business Name

 

_______________________________

_______________________________

Business Address:

_______________________________

_______________________________

 

 

Phone Number:

_______________________________

Email:

_______________________________

 

 

Prepared by:

_______________________________

Title:

_______________________________

 

 

Date:

_______________________________

Signature:

_______________________________

 

 

 

LIST OF EQUIPMENT BEING PROPOSED

(Use additional pages if needed)

 

Type 1 Excavator Being Proposed:

(List Year, Make, Model)

 

Type 2 Excavator Being Proposed:

(List Year, Make, Model)

 

Hydraulic Hammer for Type 1 Excavator Being Proposed:

(List Year, Make, Model)

 

Hydraulic Hammer for Type 2 Excavator Being Proposed:

(List Year, Make, Model)

 

On Road Tri-Axle Truck Being Proposed:

(List Year, Make, Model)

 

30 Ton Off Road Truck Being Proposed:

(List Year, Make, Model)

 

Optional Finish Dozer Being Proposed:

(List Year, Make, Model)

 

Portable concrete/cement mixer:

(List Year, Make, Model)

 

Portable air compressor:

(List Make, Model)

 

Plate Compactor:

(List Make, Model)

 

Pavement Saw:

(List Make, Model)

 

14” cut-off saw:

(List Make, Model)

 

Water Pump:

(List Make, Model, Discharge Size)

 

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