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(Unapproved)
Minutes of the Middlebury Bicentennial Committee
January 5,
2006
Those present were Ralph Barra, William Butler, Carole Cipriano, Bob
Desmarais Sr., Kelly Ecsedy, Robin Fenn, Suzanne Kenishea, Terry McAuliffe,
Crosby Middlemass, Lou Orsini, Alicia Ostar, Ray Pietrorazio, David Pope, Robert
Rafford, Jill Regan-Baltrush, Ray Sullivan, Ron Vitarelli, Harold West and Dee
Woodruff.
1. Meeting called to order by Terry McAuliffe at 7:08 pm.
2. “Round of Table” introductions
3. Review of Dec. 8 minutes; motion by Ron V. to accept, 2nd by Ray P.,
unanimously accepted as submitted.
4. Terry introduced Crosby Middlemass, who presented the finalized text of the
“LOGO” contest. This contest, to be started in late January, will be open to
K-12 students attending Middlebury schools and any other Middlebury children who
are home-schooled or attending other public, private, or parochial schools.
Discussion followed, with ideas about notification to private school and home
school participants (receiving packets).
5. Suzanne Kenishea introduced Dee Woodward, a Middlebury resident, who offers
assistance and professional input on advertisement and commemorative items. She
is an Account Executive with the Lee Wayne Corp. specializing in this area. Ray
P. And Ray S. will be working with Dee.
6. Ron V. discussed proposals from the news media about Bi-centennial coverage.
William Butler (Middlebury Bee) and Rudy Mazurosky (Voices) have approached the
Steering Committee with their proposals. The committee will continue discussions
with them, and decide a course of action.
7. Terry M. gave a brief explanation of organizational chart revisions. Alicia
"Lee" Ostar, former Middlebury town clerk, joined the steering committee to work
with Terry M, Ray P and Ron V. Mrs. Ostar will maintain the calendar of events
and coordinate the activities of Historical Projects, Educational Projects,
Drama/Music/Art Projects, Major Events, and miscellaneous other community
events.
NEW BUSINESS
The remainder of the meeting focused on the business aspects of organizing
events and getting people involved. This was a working session of the
subcommittee leaders discussing the process of developing a budget so that the
fund raising could begin in earnest.
1. Ralph Barra, acting leader of Fund Raising, said that it was time to pull
together a budget so that fund raising has a goal.
2. Ray Sullivan suggested steering committee role should be to
approve/disapprove events. Event chairpersons to be responsible for submitting
budgets ASAP to Finance Committee. Ron V and Ray P will draft a letter to
event owners requesting an initial budget.
3. Bob Desmarais voiced concern about the need for fundraising committee to
start producing and refining fundraising activities, which would be key to the
financial ability/success of the Bi-centennial.
There being no further business before the committee, motion by Ray P. to
adjourn, 2nd by Ron V., unanimously voted. Meeting adjourned at 8:25 pm.
The next meeting of the Bicentennial Committee will be held on Thursday February
2 at 7:00PM at Shepardson Community Center in Room 26. The meeting is open to
the public and anyone interested in helping the committee is welcome to attend.
Respectfully submitted, Ray Pietrarazio |
