Welcome to Middlebury, Connecticut
Welcome to Middlebury, Connecticut

 

 

TOWN OF MIDDLEBURY

NOTICE OF BID

Scrap Metal and Battery Removal

 

It is the intent of the Town of Middlebury Public Works Department to request pricing on Scrap Metal and Battery removal from the Middlebury Transfer Station located at 1 Service Road, Middlebury, CT 06762. Bids will be received by Connie Brunswick, Finance Assistant, Middlebury Town Hall, 1212 Whittemore Road, Middlebury, Connecticut, until June 1, 2017 at 9:00am at which time they will be publicly opened and read aloud in the Conference Room on the third floor of the Town Hall.

 

All information for Vendors, Bid Proposal Form, Specifications and other contract documents may be obtained or examined Monday – Friday from 9:00am to 3:00pm at the Finance Department, 1212 Whittemore Road, Middlebury, Connecticut 06762. Proposals must be submitted on the forms provided and submitted in a sealed envelope plainly marked "Scrap Metal and Battery Recycling".

 

To receive consideration, bids must be delivered to Connie Brunswick, Finance Assistant no later than the day and hour mentioned above. The Town of Middlebury reserves the right to accept or reject any or all bids; to waive any informality; or to accept any bid deemed in the best interests of the Town of Middlebury. The successful contractor will be required to provide at the time of the bid a Certificate of Insurance naming the Town of Middlebury as an additional insured, and a completed W-9 form.   All bids will be considered valid for a period of sixty (60) days from the date and time of opening.

 

INFORMATION FOR VENDORS

BID OPENING DATE:

  • All bids must be in a sealed envelope and received prior to the bid opening. Bids shall be opened and read aloud on June 1, 2017 at 9:00am at the Conference Room on the third floor of Town Hall, 1212 Whittemore Road, Middlebury, CT. 06762.

 

INSURANCE REQUIREMENTS:

A.   Commercial General Liability:

Each Occurrence: $1,000,000

Personal/Advertising Injury per Occurrence: $1,000,000

General Aggregate: $2,000,000

Product/Completed Operations Aggregate $2,000,000

Fire Damage Legal Liability $ 100,000

Umbrella Coverage with a limit of no less than $2,000,000

B.   Automobile Liability:

Each Accident: $1,000,000

Hired/Non-Owned Auto Liability $1,000,000

C. Owners, Contractors Protective Liability, $1,000,000 per occurrence. The contractor will provide the Town with an original document of the full policy.

D. Worker's Compensation and Employer’s Liability as required by the State of Connecticut.

E. “Claims Made” coverage is unacceptable, with the exception of Professional Liability.

F.  The "Town of Middlebury" shall be named as additional insured on the contractor’s general liability and automobile liability Certificate of Insurance. Said certificate shall clearly indicate service provided or some easily identifiable reference to the relationship to the Town of Middlebury and indicate a thirty (30) day endeavor to notify requirement in the event of cancellation or non-renewal of coverage.

G.  All insurance is to be provided by a company authorized to issue such insurance.

 

PREPARATION OF BID PROPOSALS:

  • Each Bid Proposal must be submitted in a sealed envelope clearly marked on the outside "Scrap Metal and Battery Recycling" and addressed to:

Connie Brunswick, Finance Assistant

Town of Middlebury

1212 Whittemore Road

Middlebury, CT 06762

BID PROPOSAL WITHDRAWAL:

Vendors may withdraw their proposals at any time prior to the bid opening date. Withdrawals of bids shall be in writing and formally received, dated and time stamped and be recorded by Connie Brunswick, Finance Assistant prior to the date and time of the bid opening.

  • No Vendor shall withdraw, cancel or modify their proposal for a period of sixty (60) days after the bid opening.

 

AWARD AND OR REJECTION OF BIDS:

  • The Town will evaluate each proposal to determine if the Vendor has demonstrated experience for performing the required service, if they are properly licensed and permitted, if they have the proper equipment in both sufficiency and rating to perform the work, and if references support the quality, courteous, efficient and professional service expected as part of the contract.
  • Contract will be awarded to the responsible Vendor submitting a valid and complete response to this bid request and complying with the conditions of these specifications that will net the Town of Middlebury the highest possible value for these commodities.  Vendor to whom the award is made will be notified at the earliest possible date. 
  • The Town of Middlebury reserves the right to reject any and all Bids and to waive any informality in Bids received whenever such rejection or waiver is in its interest.  Additionally, the right is reserved to reject any Bid where an investigation of the available evidence or information does not satisfy the Town that the Vendor is qualified to properly carry out the terms of the Contract.

 

 

CONTRACT TIME LIMIT:

  • The contract will run for one (1) full year from July 1st to June 30th. The Town reserves the right to extend the contract annually for up to four additional years, upon mutual written agreement.  The Town further reserves the right to cancel the contract after giving a 30 day written notice to do so.

 

PAYMENT:

  • The selected Vendor shall submit payments to the following address:

Town of Middlebury

Accounts Payable Dept.

1212 Whittemore Road

Middlebury, CT 06762

 

NONDISCRIMINATION IN EMPLOYMENT:

  • The Town of Middlebury is an Equal Opportunity Employer and the selected Vendor shall also agree and warrant that, in the performance of this contract, he will not discriminate or permit discrimination against any person or group of persons on the grounds of race, color, sex, religion, or national origin in any manner prohibited by State, Federal, County, or Municipal law.

 

USE OF SUBCONTRACTORS:

  • Each Vendor contemplating the use of any subcontractor shall submit a list of subcontractors as listed on the appropriate form.
  • The selected Vendor shall file with the Town of Middlebury, within five (5) days after the date of bid opening, a complete list of the names and addresses of competent, responsible and qualified subcontractors who they plan to actually perform major portions of the work. This in no way restricts or limits the requirement that all subcontractors must be approved by the Town of Middlebury.
  • Subcontractors listed on the appropriate form or those previously approved may not be changed without the approval of the Director of Public Works.

 

 

 

BID FORMS:

These specifications include a complete set of Bid and Contract Forms which are for the convenience of Vendors.  This package, in its entirety, will make up the Contract Agreement and all the required Bid Forms are to be filled out, signed, dated and stamped (if required) at the time of Bidding.

  • Collusive Agreement: Each Vendor submitting a Bid to the Town of Middlebury for the work contemplated by the Documents on which bidding is based, shall execute and attach thereto, the Non-Collusion Affidavit(s) on the form(s) herein provided, to the effect that he has not colluded with any other person, firm or corporation in regard to any Bid submitted.
  • Statement of Vendor’s Qualifications: Each Vendor shall submit with his bid, on the form furnished for that purpose (a copy of which is included in these Contract Documents), a statement of the Vendor's qualifications, his experience record in the type of work embraced in the Contract and his organization and equipment available for the work contemplated, and other pertinent information so contained on said form, and the Town of Middlebury shall have the right to take such steps as it deems necessary to determine the ability of the Vendor to perform his obligations under the Contract and the Vendor shall furnish the Town all such information and data for this purpose as it may request. 
  • Representations of Contractors: By signing and submitting the attached bidding sheet(s) the Contractor represents and warrants that:
    • The Vendor’s business is financially solvent and that he/she is experienced in and competent to perform the type of work, or to furnish plant and equipment materials and supplies.
    • That the Vendor is familiar with all Federal, State and Municipal laws, ordinances and regulations, which in any way may affect the work of those employed therein.
    • That the Vendor has carefully examined the site of the work, and that from their own investigation they have satisfied themselves about the nature and location of the work, character, quality and quantity of the materials likely to be encountered, as well as the character of equipment and other facilities needed for the performance of the work, the general local conditions and all other conditions which may in any way affect the work.

 

GUARANTEE:

  • The Selected Vendor shall unconditionally guarantee for a period of one (1) year from the date of acceptance, all equipment and services. If within the guarantee period there are any defects or signs of deterioration on the containers the Vendor shall repair, adjust or replace the container(s) to the complete satisfaction of the Town of Middlebury. These repairs, adjustments, or replacements are at the sole expense of the Vendor and shall be made to the satisfaction of the Director of Public Works and performed at times acceptable to the Town.

 

SCOPE OF WORK

SCRAP METAL:

  • Vendors shall respond with their per ton, FIXED FEE to be subtracted from the going market price for Scrap Metal based upon the American Metal Market (AMM) (export yard buying prices) for No. 2 Bundles – Philly Market.  The fixed fee price submitted shall reflect any and all costs and/or fees for the Vendor to supply the containers, haul the containers, weigh loads and any other administrative costs/fees needed to fulfill these contract requirements.  The Vendor must obtain a tare weight (empty) of the truck and container inbound at the Middlebury Transfer Station Scale when dropping off an empty container and obtain the gross weight (full) including the truck, container and load outbound from the Middlebury Transfer Station Scale for the Town’s records and comparison. 
  • The successful Vendor who is awarded the contract will then PAY the Town of Middlebury the difference between the AMM price on the day of pick-up minus the per ton fixed fee submitted, multiplied by the actual U.S. TONS of scrap metal picked up from the Recycling Center.  Payment shall be made monthly via a check made payable to “Town of Middlebury” and will be accompanied by a statement showing, at a minimum, the actual pickup date and time, the truck weight (empty), the truck weight (full), the gross scrap metal US tons (rounded to 2 decimal places), the AMM price on the day of pickup, the vendors fee, and the net payment to the Town of Middlebury.  The statement must be accompanied by the AMM price sheet and the weight ticket from the certified scale.
  • The successful Vendor who is awarded the contract must supply the Town of Middlebury with the AMM price sheet for each day that a collection is made.  The Vendor also agrees to supply the Town of Middlebury with two (2) 50 yard containers in good condition for the duration of this contract.  These containers must be maintained in good condition throughout the contract period and will be switched upon demand with no additional charge for trucking and/or dumpsters. 

 

BATTERIES:

  • Vendors shall respond with their per pound price to be paid to the Town for batteries (lead acid type).  Please provide a price for both:
    1. Batteries picked up by the Vendor at the Middlebury Transfer Station
    2. Batteries that are delivered to the Vendor’s location

 

PICK UP SCHEDULE:

Note:  Pickups will only be allowed during normal Transfer Station operating hours and must be weighed on the Town’s scale and weights recorded by Town personnel.

  • The Town of Middlebury's Transfer Station is open to the public on Tuesday through Friday from 7:00 a.m. to 2:45 p.m. and on Saturdays from 7:30 a.m. to 3:15 p.m.
  • Generally, the Town will make every effort to call the hauler at least twenty-four (24) hours in advance of the need for pickup service and likewise the contractor shall make the pickup within twenty-four (24) hours from the Town’s call.

 

ADMINISTRATIVE REQUIREMENTS:

  • Questions should be directed to:  Mr. Daniel Norton, Public Works Director via e-mail dnorton@middlebury-ct.org or regular mail: 1 Service Road, Middlebury, CT 06762. Questions MUST be received no later than TEN (10) calendar days before the bid opening.  In order to be fair to all Vendors, questions must be received in written form.
  • Bids shall include a completed W-9 form, Liability insurance according to Town requirements including a Certificate of Liability naming the Town of Middlebury as an additional insured.  Failure to do so will result in forfeit of bid.
  • Vendors must submit the most recent “AMM Scrap Iron and Steel Prices” with their bid package.

 

 

Proposal Form

Scrap Metal and Battery Recycling FY 2017-2018

 

 

 

ITEM #1 – Scrap Metal – Picked up at Transfer Station      

Per US Ton FIXED FEE to be subtracted from the going market price for Scrap Metal based upon the American Metal Market (AMM) (export yard buying prices) for No. 2 Bundles

Philly Market $                                                                                                           

ITEM #2a – Batteries – Picked up at Transfer Station          


Per Pound Price $                                                                                                     

ITEM #2b – Batteries – Delivered to Vendor’s Location       


Per Pound Price $                                                                                                     

THIS BID INCLUDES ADDENDUM NOS.                                                              

 

 

 

THE UNDERSIGNED VENDOR UNDERSTANDS THAT, IN ADDITION TO THE BID SPECIFICATIONS, ALL BIDS ARE SUBJECT TO THE TERMS, PROVISIONS AND CONDITIONS OF THE TOWN OF MIDDLEBURY “POLICY ON PURCHASING AND BIDDING PROCEDURES”.

 

Proposal Submitted by:
(Authorized Corporate Officer)

 

_______________________________
Please print clearly

Title:



_______________________________
 

 

 

Signature:


_______________________________

Date:


_______________________________

 

 

Official address*:

_______________________________

Notice Accepted by:

_______________________________
(Name)

 

Notice Accepted by:
_________________________________________________________

(Name)
 

_________________________________________________________
Address – (Street, City, State & Zip)

 

Phone:

_____________________________________

 

Fax:
 

_____________________________

     

 

* The undersigned hereby designates as his/her office to which notice of acceptance and other notices may be mailed, telephoned of delivered.


This document, in order to be considered valid, must be signed by a principal, officer or owner of the bidding firm. Such signature will attest to the fact that all terms, conditions and specifications have been read, understood and accepted by the Vendor.

 

 

 

NON-COLLUSIVE AFFIDAVIT

 

STATE OF                            )

                                                                        )           SS.

COUNTY OF                                    )

 

______________________________________, being first duly sworn, deposes and says:

 

  1. That he/she is ____________________________________________________,

(Owner, Partner, Officer)

 

and representing _____________________________________________________.

                                                (Name of Firm)

 

  1. Such Proposal is genuine and not a collusive or sham proposal, and;

 

  1. Neither said Offeror nor any of its officers, partners, agents, representatives or parties-in-interest has not in any way colluded, conspired, connived or agreed, directly or indirectly, with any Offeror, firm or person, to submit a collusive or sham Proposal or to refrain from offering in connection with said contract and has not in any manner, directly or indirectly, sought by agreement of collusion, or communications or conference, with any other Offeror, firm or person to fix the Proposal price or process of the attached Proposal or any other Proposal, or to fix any overhead, profit or cost element of said Proposal price, or of that of any other Offeror or to secure through any collusion, conspiracy, connivance or unlawful agreement any advantage against the Owner ________________________________________  or any person interested  in the proposed contract; and that all statements contained in such proposal are true.

 

                                                                                                                                   

            ________________________________________      AFFIX CORPORATE SEAL

            (Individual, Partner, LLC or Corporate Signature)

 

            _________________________________________

            Title

                                                                       

 

            Subscribed and sworn to before me this _____ day of ________________, 2008.

 

            _________________________________

                        Notary Public

            My commission expires: _____________

 

NOTARY SEAL

 

 

STATEMENT OF VENDOR’S QUALIFICATIONS

(To be included with Bid)

 

All questions must be answered and the data given must be clear and comprehensive.  This statement consists of two (2) pages and must be filled out completely and notarized.  If necessary, questions may be answered on separate attached sheets.  The Contractor may submit any additional information he desires.

 

1.         Name of Company.

 

2.         Permanent main office address, including phone and facsimile numbers.

 

3.         When (year) established/organized?

 

4.         If a corporation, where incorporated.

 

5.         How many years have you been engaged in the hauling/disposal business under your present company or trade name?

 

6.         Contracts on hand of similar nature: (show amount of each contract and the                  

            anticipated dates of completion.)

 

7.         General character of work performed by your company.

8.         Have you ever failed to complete the work awarded to you? 

 

            If so, where and why?

 

9.         Have you ever defaulted on a contract? 

 

            If so, where and why?

 

10.       Please list references for recently completed and ongoing contracts of similar nature and scope (at least one must be a current ongoing contract).

 

11.       List equipment available for this Contract, including make, model, size, year and capacity.

 

12.       List your experience in work similar to this project.

 

13.       List the background and experience of the principal members of your organization including all personnel licensed by the State of Connecticut.

 

The undersigned hereby authorizes and represents any person, firm or corporation to furnish any information requested by the Owner in verification of the recitals comprising this Statement of Vendor's Qualifications.

 

 

 

Dated this __________ day of ______________ 20__

 

 

____________________________________________

(Name of Vendor)

By: _________________________________________

Title: ________________________________________

State of                                                                    Ss.

County of                                                                                

__________________________________________________being duly sworn deposes and says that he is ___________________________________ of ________________________________________________________________

__________________________ and that the answers to the foregoing questions and

 

all statements therein contained are true and correct.

 

Subscribed and sworn to before me _________________________________

this ________ day of _____________ 20__

 

 

________________________________

(Notary Public)

 

My commission expires ______________________ 20__

 

 

VENDORS LIST

 

Albert Brothers

P.O. Box 1310

Waterbury, CT 06721

Attention: Dan or Ken

 

Arev II

84 Progress Lane

Waterbury, CT 06705

 

Newtown Recycling Service LLC

P.O. Box 126

Hawleyville, CT 06440

 

Bi-Metal Corp.

440 Main St. #5

Ridgefield, CT 06877

 

H. Goodmaster and Son

370 State Street

North Haven, CT 06473

 

Novella’s Scrap Yard

5 Thorpe Street

Danbury, CT 06810

 

Eastern Economics Recycling

73 Denver Place

Waterbury, CT 06708

Attn: Dan Cusano

 

Chase Waste Material Corp.

250 Middletown Avenue

New Haven, CT 06513

Attn: Richard Diego

 

Mattatuck Industrial Scrap Metal

28 Town Line Road

Wolcott, CT 06716

 

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